Terms and conditions

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Acceptance of terms and conditions

By registering for the CCDI UnConference – DéConférence CCDI, you acknowledge and agree to the Terms and conditions outlined below. Registration for the event constitutes your formal acceptance of these Terms and conditions. 

Participant requirements

Virtual event access 

Your registration provides you with access to the two-day virtual 2025 CCDI UnConference – DéConférence CCDI event. This includes participation in the two-day virtual conference and all sessions, and activities associated with the event. All other costs incurred, including but not limited to internet connectivity or device usage, are solely your responsibility. 

International users 

CCDI UnConference - DéConférence CCDI is hosted on the Zoom Events platform and organized by CCDI teams in Canada. International attendees are responsible for ensuring compliance with all relevant laws and accessing the event via compatible devices and software. Click here more information on geographic availability for Zoom, or visit the Zoom website.  

Right to modify event details 

CCDI reserves the right to change any and all aspects of 2025 CCDI UnConference - DéConférence CCDI, including, but not limited to, the event name, themes, content, program, speakers, performers, hosts, moderators, venue, and time, at its sole discretion. 

Limitations on use 

By registering for CCDI UnConference - DéConférence CCDI you agree not to sell, trade, transfer, or share your access link and/or code, without prior written consent from CCDI. By registering for a paid CCDI UnConference - DéConférence CCDI ticket, you agree not to share, sell or trade your access. Violations of this policy may result in immediate cancellation of your access without a refund. 

Code of conduct

The Canadian Centre for Diversity and Inclusion (CCDI) is committed to fostering an inclusive, respectful, and safe learning environment for all event attendees. We are committed to upholding human rights and ensuring that this space is accessible and welcoming to everyone.   

By attending this event, you agree to lead with the following values: 

• Kindness – Approach interactions with kindness and compassion. When challenging ideas or concepts are brought up, focus on presenting facts and sources not targeting individuals. Remember that everyone in the space is still on their learning journey and seeking growth and support. 

• Self–awareness – Reflect on your own identities and how they influence your engagement with others. Be cognizant of others' identities and how they may shape their views and experiences. 

• Courage – Enter the event with humility and an openness to learning. Recognize that others’ experiences and knowledge may challenge your perspectives and inspire personal growth.  

• Change – Embrace the evolving nature of diversity, equity, inclusion, and accessibility (DEIA). Understand that best practices, language and knowledge are ever-changing, and respond to new information with curiosity and adaptability. 

• Integrity – Take responsibility for your words and actions; challenge ideas respectfully without dismissing others’ lived experiences. 

• Inclusion- Practice active listening, empathy, perspective-taking, and self-awareness to unify around a space for inclusion. 

• Respect – Hold space for others’ unique ideas, beliefs, and experiences even when they differ from your own, with compassion. Acknowledge that we are all at different stages in our DEIA journeys and have things to learn and unlearn. 

To uphold these values, participants are expected to follow these engagement practices: 

• Protect privacy - Take the lessons and advice from this space with you, and respect the privacy of others. 
  • Recording, screenshotting or disclosing names or personal experiences shared outside of this event is strictly prohibited. 

• Consent matters - Consent is essential in all your interactions. If someone expresses discomfort or asks you to stop engaging with them, respect their boundaries immediately. 

• Accuracy is key - Sharing misinformation is not tolerated. Verify facts before presenting them as truth. 

• Zero tolerance for discrimination - Discrimination, hate speech, bullying, or any form of harassment will result in immediate dismissal from the event. 
  • Intentional misgendering or disrespectful language is strictly prohibited. 

• No solicitation - This is a space for relationship-building, problem-solving and co-learning, not a place for self-promotion or solicitation. 

• Respect personal perspective - Recognize that for many, personal experiences are intertwined with political issues. When discussing political impacts, understand that others may be speaking from personal or lived experiences. 

CCDI reserves the right to remove participants who violate this Code of Conduct, at its sole discretion, to ensure a positive and inclusive experience for all. Reports of inappropriate behavior should be directed to CCDI staff immediately. Thank you for contributing to a respectful, collaborative, and enriching experience. 

 

Fees and registration

Payment terms 

Registration fees must be paid in full at the time of registration. Fees are non-refundable, except under limited circumstances outlined below. Registration grants access only to the named registrant and is non-transferable unless specifically approved by CCDI. Participants will pay a fee for the Early Bird Pass or General Pass that includes ticketing fees charged by Eventbrite. The amount and payment terms are outlined during the checkout process and include any applicable discounts.  

Promotional codes for CCDI Employer Partners  

CCDI Employer Partners with an active agreement are eligible to receive a promotional code granting a limited number of complimentary passes to CCDI UnConference. To maintain eligibility for this discount, the CCDI Employer Partner agreement must be active as of March 1, 2025. CCDI Employer Partners who register for CCDI UnConference using the promotional code and do not have an active agreement on March 1, 2025 will be invoiced for the full cost of a General pass.  

Refund policy 

All sales are final, and registration fees are non-refundable. Exceptions may apply for errors in applying promotional codes or extenuating circumstances at CCDI’s sole discretion. Requests for refunds or transfers must be submitted in writing to CCDI by 12:00 p.m. ET on the day before the event.  

Taxes 

Registration fees are not subject to HST/GST and include the CCDI UnConference pass and ticketing fees from Eventbrite. 

Disclaimer 

The content presented at CCDI UnConference - DéConférence CCDI reflects the individual knowledge, perspectives, and experience of the speakers, and does not constitute legal, consulting, or other professional advice.   

The opinions, views, and statements expressed by speakers, panelists, moderators, and participants at the CCDI UnConference - DéConférence CCDI are solely their own and do not represent the opinions, positions, or policies of CCDI. CCDI does not endorse or take responsibility for the accuracy, completeness, or validity of any opinions or information shared during the event. CCDI assumes no liability for any decisions made based on the content provided. 

Participants are encouraged to engage in respectful and open dialogue, acknowledging that the views presented may vary and do not represent the official stance of CCDI. 

Force majeure 

CCDI shall not be held liable for any failure or delay in fulfilling its obligations related to the CCDI UnConference if such failure or delay is caused by circumstances beyond its reasonable control. These circumstances may include, but are not limited to acts of God, strikes, labor disputes, government requisitions, power outage, hosting platform disruptions, restrictions or war or apparent act of war, terrorism, disaster, civil disorder, epidemic or pandemic, curtailment or restriction on transportation facilities, or any other comparable calamity, casualty or condition (collectively referred as “force majeure”).  

In the event of force majeure, CCDI reserves the right to modify or cancel the event without liability. Registration fees may be refunded or credited at CCDI’s sole discretion. 

For further clarity, CCDI assumes no responsibility for any loss, damage, or inconvenience resulting from substitutions, alterations, cancellations or postponements of CCDI UnConference, or any associated events due to force majeure circumstances. 

 

Privacy policy

CCDI respects your privacy. Information collected during registration will be used solely for event administration and communication purposes. Please review CCDI’s Privacy Policy for further details https://www.ccdi.ca/privacy-policy/.  

Limitation of liability

CCDI is not liable for any direct, indirect, or consequential claims, losses, or damages arising from participation in CCDI UnConference - DéConférence CCDI, including but not limited to technical issues or access disruptions.  

Copyright notice

All content and materials provided as part of the 2025 CCDI UnConference are protected by copyright and other intellectual property laws. This includes, but is not limited to, materials distributed during sessions, promotional content, and recordings of the event (where applicable).  

Attendees and participants are not permitted to reproduce, distribute, or use any materials provided during the CCDI UnConference, including speaker content, without explicit permission from CCDI or the respective content owner. Unauthorized use of such content is strictly prohibited and may result in legal action. 

Governing law

These Terms and conditions shall be governed by and construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable therein. By participating in the CCDI UnConference, you agree to submit to the exclusive jurisdiction of the courts of Ontario for any disputes arising out of or related to these Terms and conditions or your participation in the event. 

Contact information

For questions, comments, or concerns regarding CCDI UnConference – DéConférence CCDI, please contact us at [email protected].